MEETING: Annual General Meeting 2019
Held on 5th September 2019
at Aristo Konia Village 3 – No 20, Block 8
PRESENT: Spencer Pugh Chairman K3OG 33 votes
Sheila Wright Treasurer K3OG 21 votes
Steve Butcher Secretary K3OG 21 votes
Demetris Demetriades Owner 35 votes
Ivan Nadalet Owner 21 votes
Peter Wright Owner included above
Sarah Bevan Property Manager nil
BY PROXY: No 08 Ms. Marea Wilson
No 16 Mr. & Mrs. G. Austin
No 22 Mr. & Mrs. W. J. Ferguson
No 23 Mr. & Mrs. W. A. Henning
Through Mr. Steve Butcher 98 votes
No 02 Mr. & Mrs. R. Vickers
No 07 Mr. & Mrs. K. Woodwad
No 10 Mr. & Mrs. D..J. Kane
No 13 Mrs. E. Charalambous
No 26 Mr. & Mrs. D.J. Kane
Through Mrs. Sheila Wright 115 votes
No 005 Mr. K.J. Hunt
No 006 Mr. I.M. Smith & Mr.R.J. Capewell
No 011 Mr. G. M. Leith
No 019 Mr. J. D McAllister
No 021 Mr.R.J. Meakin & Mrs. D.J. Weekes
No 101 Mr. & Mrs. K.J. Want
No 104 Mr. & Mrs. D. Nicholson
No 110 Dr. & Mrs. S. Bhatti
No 112 Mrs. H.A. Nolan & Mrs. T.A. Dietz
Through Mr. Spencer Pugh 211 votes
CIRCULATION: Owners
K3OG Website
QUORUM: With 555 votes of the 1’000 available votes represented at the meeting it was agreed that the legal requirements for a quorum (50%) were met, and that the AGM could proceed.
1. CHAIRMAN’S ADDRESS
The Chairman advised that during the course of 2018 four properties had changed ownership they are:-
No 9 Mr. D. Kolevnicola
No24 Mr. A.A. Leonida
No 28 Mrs. N. Nicolau & Mr. D. Demetriades
No104 Mr. & Mrs. D. Nicholson
Two properties remain empty:-
No105 Mrs. M.E Cupit & Mr. K.D. Scarbrook
No113 Mr. & Mrs. D. Tran
Two properties have been re-possessed by Alpha Bank:-
No12 Block 5
No102 Block 3
The failure of some owners to meet their legal obligations to pay communal charges remains the biggest challenge to maintaining Konia Villager 3 to a high standard. Late payments contribute additional financial stress to cashflow. The resulting lack of funding is causing delay to the implementation of urgent maintenance and repairs especially to the swimming pool and the communal roofs of the apartment buildings. The Committee will continue to do its best to undertake the required maintenance as and when the appropriate level of funds is available.
Legal action has been started against six owners, and the K3OG Committee has recently agreed for two of these cases to proceed to court. The remaining four will be dealt with as soon as all of the required legal paperwork is in place. It was agreed that any funds recovered as a result of legal action will be used initially to fund further legal action against other non-paying owners. This will help to reduce the burden of legal costs falling exclusively upon owners who are paying their communal charges in full.
Over the last eighteen months the Committee has authorised the following maintenance:-
Replacement of swimming pool filters
Communal roofing repairs Blocks 1 ; 2; + 5 (paying owners only)
Replacement swimming pool pumps
Repairs to (unsafe) pool surround lighting
Replacement of swimming pool notices and rescue ring
Unblocking of drains (again) Blocks 1 and 3
2. ACCOUNTS 2018
The Chairman circulated copies of the 2018 accounts to all present and confirmed that copies had been posted on the K3OG website and circulated to all owners with their invitation to the AGM.
The meeting unanimously agreed the accounts for 2018.
3. COMMUNAL BUDGET FOR 2020
The Chairman circulated a copy of the proposed 2020 budget and confirmed that copies had been posted on the K3OG website and circulated to all owners with their invitation to the AGM. The Committee has recommended that there should be no increase in communal charges for 2020.
The meeting unanimously agreed the Budget for 2020.
4. APPOINTMENT OF PROPERTY MANAGER
The Chairman circulated a copy of the letter received from our property managers J.B.Complex Management Limited confirming their willingness to continue as our property mangers upon the terms agreed between us in April 2018. A copy of this will be posted on the confidential area of the K3OG website.
The meeting unanimously agreed to the re-appointment of J.B.Complex Management Limited as the property managers for 2020.
5. COMMUNAL INSURANCE
The Chairman tabled a copy of the communal insurance policy for the communal areas of Konia Village 3. (see Policy Document on K3OG website) The Chairman advised that the insurance cover meets the requirements of Cyprus Law but that it also includes a number of optional extensions.
It was agreed that the cost of the additional premiums for this extra cover was insignificant compared to the total premium and that the communal insurance policy should therefore be maintained at its current level of cover.
6. ELECTION OF OFFICERS
Of the existing K3OG Committee Mr. Pugh and Mr. Butcher agreed the stand for re-election. Mrs. Wright submitted her resignation, but agreed to continue to help with issues that are best dealt with in the UK (where many of our non-resident owners live). Mr. Demetriades and Mr. Nadalet both agreed to offer themselves for election.
The meeting therefore agreed that for 2019-2020 the K3OG Committee shall comprise:-
Mr. Spencer Pugh
Mr. Steve Butcher
Mr. Demetris Demetriades
Supported by:-
Mrs. Sheila Wright
Mr. Ivan Nadalet
7. K3OG CONSTITUTION
The meeting reviewed the text of the draft constitution that was circulated to all owners with their invitation to the AGM. (Copy available on the confidential section of the K3OG website).
The meeting unanimously agreed to the text of the Constitution and agreed that the Constitution shall come into force upon the minutes of this meeting being made available to all owner members.
8. OTHER BUSINESS
There being no other business the meeting closed at approximately 8pm.
These minutes constitute an accurate record of the matters discussed at 2019 AGM
Spencer Pugh Steve Butcher
Chairman K3OG Secretary K3OG