ISSUES DISCUSSED
28.1 Legal Registration of K3OG
The Chairman tabled the minutes of the Extraordinary General Meeting held on the 29th October 2018, at which the Konia 3 owners committee was legally registered in accordance with Cyprus Law. The minutes incorporate the comments of the K3OG lawyers G. Kouzalis LLC. The meeting agreed that these minutes shall now be posted on the K3OG website.
28.1 Legal Registration of K3OG
The Chairman tabled the minutes of the Extraordinary General Meeting held on the 29th October 2018, at which the Konia 3 owners committee was legally registered in accordance with Cyprus Law. The minutes incorporate the comments of the K3OG lawyers G. Kouzalis LLC. The meeting agreed that these minutes shall now be posted on the K3OG website.
28.02 Communal Charges Arrears
The Chairman tabled the draft of the letter that K3OG will now issue to every owner who is currently in
arrears demanding full payment of all monies due. The meeting agreed that the text shall be amended
thus:- (a) the period for payment shall be extended from 10 days to 14 days to allow for delivery to
overseas addresses and (b) that the letter shall specify the rate of interest applicable to overdue amounts.
The meeting agreed that the K3OG Committee shall begin issuing the letters immediately.
28.03 K3OG Constitution
The meeting authorised the K3OG Committee to request the lawyer to provide us with a draft constitution and to pay any reasonable charges incurred. The draft to be circulated for owners comment once received.
28.04 Insurance Requirements
The meeting agreed that all owners shall be required to submit evidence that (a) their properties are properly insured (b) that their insurance cover includes liability for any damage to communal areas and (c) that their insurance cover includes landlord’s liabilities for those properties that are rented.
28.05 Budget 2019
The meeting approved the 2019 Budget subject to the re-instatement of cleaning services to the pool surround and pool changing rooms. The meeting accepted the quoted price of €96 per month based upon an average of 1 hour per week. The budget will now be posted on the K3OG website.
28.06 Notice Boards
The meeting agreed that notice boards shall be placed in the entrance lobbies of each of the apartment buildings, providing basic information concerning the management of the complex. It was also agreed that the K3OG website will be amended to allow tenants access to all information with the exception of the financial and legal sections. K3OG Committee to circulate information to existing tenants.
28.07 Water Pump to Pool Ablutions
JBCM confirmed that the defective water pump serving the poolside showers and the pool changing rooms has been replaced.
28.08 Pool Lavs - Locks
The meeting agreed that the locks to the two pool lavatory/changing rooms shall both be changed and that keys will be issued to those owners who are up-to-date with their communal charges. These facilities to be kept locked in order to prevent any further theft or misuse.
28.09 Swimming Pool Health + Safety
The meeting agreed that the pool contractor shall be requested to supply and install a new swimming pool notice board compliant with the current Cyprus Law. The committee are also requested to pursue the matter of the pool licence.
28.10 Owner’s Contact Details
The Chairman noted that two properties on the complex have recently been sold and that there are new owners in residence. SB+JBCM are requested to advise the chairman of the relevant contact details please.
28.11 Refund of Special Deposits
The Chairman noted that several of the more responsible owners have contributed deposits towards (a) the transfer of electricity meters (Aug2016) and (b) the legal fees for the official enactment (registration) of the Konia 3 Owners Committee (Oct2018). The meeting agreed that the refund of these deposits should be deferred until the financial situation improves.
28.12 Committee Members
The present committee is made up of two British resident owners and one British visiting owner. It was agreed that in principle the membership of the committee should be expanded to include at last (i) a Cypriot owner and (ii) a Tenant. K3OG committee to provide proposals for review.
28.13 The Tree
Residents of Block 2 noted that the large tree (that was trimmed earlier this year) has grown back to its original size. The meeting agreed that this tree shall be removed and replaced with a smaller ornamental tree.
28.14 Staircase Lighting
Residents of Block 1 advised that the lighting to the whole of the communal staircase is not working. JBCM are requested to arrange for an electrician to identify the problem and provide a quotation for repair.
The Chairman tabled the draft of the letter that K3OG will now issue to every owner who is currently in
arrears demanding full payment of all monies due. The meeting agreed that the text shall be amended
thus:- (a) the period for payment shall be extended from 10 days to 14 days to allow for delivery to
overseas addresses and (b) that the letter shall specify the rate of interest applicable to overdue amounts.
The meeting agreed that the K3OG Committee shall begin issuing the letters immediately.
28.03 K3OG Constitution
The meeting authorised the K3OG Committee to request the lawyer to provide us with a draft constitution and to pay any reasonable charges incurred. The draft to be circulated for owners comment once received.
28.04 Insurance Requirements
The meeting agreed that all owners shall be required to submit evidence that (a) their properties are properly insured (b) that their insurance cover includes liability for any damage to communal areas and (c) that their insurance cover includes landlord’s liabilities for those properties that are rented.
28.05 Budget 2019
The meeting approved the 2019 Budget subject to the re-instatement of cleaning services to the pool surround and pool changing rooms. The meeting accepted the quoted price of €96 per month based upon an average of 1 hour per week. The budget will now be posted on the K3OG website.
28.06 Notice Boards
The meeting agreed that notice boards shall be placed in the entrance lobbies of each of the apartment buildings, providing basic information concerning the management of the complex. It was also agreed that the K3OG website will be amended to allow tenants access to all information with the exception of the financial and legal sections. K3OG Committee to circulate information to existing tenants.
28.07 Water Pump to Pool Ablutions
JBCM confirmed that the defective water pump serving the poolside showers and the pool changing rooms has been replaced.
28.08 Pool Lavs - Locks
The meeting agreed that the locks to the two pool lavatory/changing rooms shall both be changed and that keys will be issued to those owners who are up-to-date with their communal charges. These facilities to be kept locked in order to prevent any further theft or misuse.
28.09 Swimming Pool Health + Safety
The meeting agreed that the pool contractor shall be requested to supply and install a new swimming pool notice board compliant with the current Cyprus Law. The committee are also requested to pursue the matter of the pool licence.
28.10 Owner’s Contact Details
The Chairman noted that two properties on the complex have recently been sold and that there are new owners in residence. SB+JBCM are requested to advise the chairman of the relevant contact details please.
28.11 Refund of Special Deposits
The Chairman noted that several of the more responsible owners have contributed deposits towards (a) the transfer of electricity meters (Aug2016) and (b) the legal fees for the official enactment (registration) of the Konia 3 Owners Committee (Oct2018). The meeting agreed that the refund of these deposits should be deferred until the financial situation improves.
28.12 Committee Members
The present committee is made up of two British resident owners and one British visiting owner. It was agreed that in principle the membership of the committee should be expanded to include at last (i) a Cypriot owner and (ii) a Tenant. K3OG committee to provide proposals for review.
28.13 The Tree
Residents of Block 2 noted that the large tree (that was trimmed earlier this year) has grown back to its original size. The meeting agreed that this tree shall be removed and replaced with a smaller ornamental tree.
28.14 Staircase Lighting
Residents of Block 1 advised that the lighting to the whole of the communal staircase is not working. JBCM are requested to arrange for an electrician to identify the problem and provide a quotation for repair.
28.15 Public Roads
Several residents have complained about the very poor state of repair of the public roads close to the K3OG village and to the dangerous junction with the main road. The chairman pointed out that the K3OG has its hand full trying to manage the K3OG complex without taking on the responsibilities of running the whole of Konia. However it was agreed that the K3OG Committee will send an official letter to the Konia Community Council setting out our concerns.
These notes constitute an accurate record of the matters discussed at the ad hoc Committee Meeting No28
Several residents have complained about the very poor state of repair of the public roads close to the K3OG village and to the dangerous junction with the main road. The chairman pointed out that the K3OG has its hand full trying to manage the K3OG complex without taking on the responsibilities of running the whole of Konia. However it was agreed that the K3OG Committee will send an official letter to the Konia Community Council setting out our concerns.
These notes constitute an accurate record of the matters discussed at the ad hoc Committee Meeting No28
