COMMITTEE & OWNERS
Title
The name of the Konia Village 3 Management Committee shall be known as the KONIA 3 OWNERS GROUP committee abbreviated to K3OG.
2. Aims
The aim of the K3OG Committee shall be to manage the areas of common ownership of Konia Village 3 in a manner that :-
a) Represents and respects the wishes of the majority of members
b) Protects the investment of each member by maintaining high standards of maintenance and repair.
c) Ensures that costs of maintenance and repair are carefully managed and consistently achieve good value for money for members.
d) Ensure that the areas in common ownership are properly insured.
e) Ensures that members are aware of and comply with their legal obligations under Cyprus Law.
f) Keeps all members informed of all matters relating to the management of the complex and the state of repair of all areas of common ownership.
3. Membership
Membership of the Konia 3 Owners Group shall be limited to those persons who are registered owners of any property or properties that make up the 42 private dwellings on the Konia Village 3 Complex.
4. Management Committee
4.1 In accordance with Cyprus Property Law the members of the Konia 3 Owners Group shall elect a management committee comprising not less than three [3] officers namely:-
Chairman
Secretary
Treasurer
Provided that :-
a) each committee member shall be the registered owner of at least one property on the Konia Village 3 complex.
b) each committee member shall have paid in full their due share of the current communal charges.
c) each committee member shall be capable of undertaking the duties assigned to them.
4.2 Any committee member shall cease to be a member of the K3OG management committee if they:-
a) Resign
b) Fail to attend three [3] consecutive meetings without due cause or apology.
c) Breach confidentiality.
d) Fall into arrears with their communal charges contributions.
4.3 a) If at any time the departure of one or more members of the committee creates a situation in which the committee structure breaches the requirements of Cyprus Law, then the remaining member or members of the committee shall have the authority to co-opt any member onto the committee to ensure that the K3OG meets its legal obligations.
b) Any member who is co-opted to the committee shall hold office for a period not exceeding twelve months or until such time as members have formally appointed them or elected a replacement.
4.4 The committee shall be elected by simple majority vote of the members of the Konia 3 Owners Group. Provided that:-
(a) Each of the 42 properties shall have the right to cast one vote regardless of the number of registered owners of the property, or of the size of the property.
(b) Any member whose communal charges payments are in arrears by more than 12 months shall have their voting rights suspended until such time as they have reduced their communal charges arrears to less than twelve months.
5. Responsibilities of Officers
5.1 a) The Chairman shall be responsible for arranging all meetings, preparing the agenda and notifying all members of the time, date and location of each meeting. The Chairman shall also be responsible for issuing invitations to any third party.
b) The Treasurer shall maintain and monitor accurate records of all income and expenditure of K3OG and to provide members with a quarterly update on the status of the K3OG finances.
c) The Secretary shall maintain and monitor the register of members and ensure that their contact information
is kept up-to-date. The secretary shall also prepare and distribute copies of the minutes of all meetings to all members.
6. Annual General Meeting [AGM]
The Annual General Meeting of K3OG shall be held in Cyprus at a time date and place convenient to the majority of members. Provided that:-
a) The committee shall ensure that notice of the Annual General Meeting shall be issued to each member not less than 28 days prior to the meeting.
b) The notice shall include the agenda of the AGM.
c) The notice shall include a request that owners submit nominations for each of the vacant committee post not later than 14 days prior to the AGM.
d) Members who are not resident in Cyprus shall have the opportunity to cast their votes on any matter to be raised at the AGM provided that their votes are received by the K3OG committee not less than 48 hours prior to the meeting.
e) Any member shall have the right to appoint a proxy to represent them at the AGM and vote on their behalf, provided that a formal written notification of the name of the proxy and their scope of authority is submitted to the K3OG committee not less than 48 hours prior to the meeting.
f) Where any resolution requires a change to this Constitution the voting rights of members will be in accordance with Appendix A of the Management Agreement.
g) Any changes to the K3OG Constitution shall require the approval of not less than 30% of the allocated voting rights. All other resolutions shall be passed by a simple majority of votes cast by members.
h) The quorum to validate any AGM shall be four [4] members, provided that they hold not less than 10% of the voting rights referred to in Clause (f) above.
7. Committee Meetings
a) The K3OG committee shall meet not less than two times per year.
b) The secretary will notify all members of the date, time and place of each meeting not less than seven [7] days prior to the meeting.
c) Committee meetings may be attended by any K3OG member.
d) The committee shall have the right to invite to any committee meeting any third party where the committee considers that their knowledge and/or expertise will make a positive contribution to the meeting making decisions that are beneficial to Konia Village 3.
e) Minutes of each meeting will be recorded and made available to all members.
e) Members who are unable to attend the meeting may appoint a proxy provided that written confirmation of such proxy is communicated to the committee in writing not less than 24 hours prior to the meeting.
f) The quorum to validate any Committee Meeting shall be three [3] members.
8. Members legal obligations
All members of K3OG shall comply with their legal obligations as set out in the following documents:-
a) The Cyprus Immovable Property Law
b) The General Agreement
c) The Management Agreement
9. K3OG Rules and Regulations
All members shall comply with the following Rules and Regulations established by the K3OG Committee thus:-
Health & Safety Rules issued 23 April 2014
Parking Rules issued 02 April 2012
Swimming Pool Rules issued 25 August 2014
Property Rentals issued 24 February 206
Approved by majority at the 2019 Annual General Meeting
Date: 05 September 2019
Spencer Pugh – Chairman On behalf of K3OG