PREVIOUS MINUTES
10.1 - Satellite Dish
It is agreed that the Chairman should write to the owner advising that the satellite dish located on the balcony railings infringes the terms of the General Agreement. The committee consider that it is essential to enforce these conditions in order to retain high standards within the Konia 3 complex.
10.2 - Car Parking
Copies of the car parking rules in English and Greek (many of which are a re-confirmation of the terms of the General Agreement) were received at this meeting. The Chairman is to circulate these to all owners.
11.3 - Title Deeds
The committee has established that Aristo has prepared the documentation required for the “horizontal separation” (the process whereby the single land ownership of Aristo is divided into 42no separate ownership documents for each individual property). The local Government has now requested additional details of the proposed connection to the main sewage system. It has been pointed out to the Government that the sewage system did not exist at the time that Konia 3 was completed - however the local Government has chosen to ignore this fact and add the sewage connection to their list of requirements for processing the “horizontal separation”. The Committee will continue to monitor progress.
11.5 - New Committee Member
In view of the fact that Mr. Steve Butcher has put considerable personal effort into the establishment and running of the Konia 3 website [ www.k3og.com ], the Committee has agreed that he join the K3OG Committee, so that he can be more directly involved in the issues being dealt with by them.
11.5 - Committee Elections
The chairman expressed reservations at the contents of item 11.5 of the previous minutes. The terms of the General Agreement (item 9 (c)) make it clear that firstly the owners shall elect a committee at each Annual General Meeting and secondly that the existing committee members are each deemed to have resigned before each AGM. The committee therefore proposes the following procedures be followed from 2013onwards:-
a. That the Annual General Meeting shall be convened on or about the 1st March each year.
b. That any owner may nominate any other owner for election to the Committee, provided that such nomination, (and acceptance by the nominee) is received by the Chairman not later that 31stJanuary each year.
c. In the event that no new candidates are put forward the existing committee members will automatically offer themselves for re-election.
d. That the Committee will be elected by simple majority at the AGM. Owners who are not able to attend the AGM will be given the opportunity to vote via email immediately prior to the AGM.
GENERAL DISCUSSION
12.1 - Owners Breaching the General Agreement
The committee noted that some owners (or perhaps their tenants?) are breaching terms of the General Agreement. The committee therefore proposes that with immediate effect the owner of any property that breaches any of the terms of the General Agreement will be issued a notice (a) identifying the nature of the breach and (b) giving the owner 60 days to rectify such breach. Should any owner fail to rectify his/her breach within the 60 day period, the committee will instruct Artha Estates to take action to rectify the breach
and to recover all costs from the owner via an additional charge to their communal maintenance bill(s).
12.2 - Communal Snagging
The committee have held a number of meetings with Artha Estates in an attempt to agree which snagging items will be rectified by them and when. The current reality is that Artha Estates has reduced their construction team to a small number of engineers/technicians and that we may have to “wait our turn” to have our items attended to. We are and will remain in regular contact with Artha Estates.
12.3 - Broken Pool Pump
Upon the instructions of Artha Estates our pool maintenance contractors (Ms LazyDaze) handed over the broken pump to the original pool contractor Ms EKA of Limassol. This was done several months ago, and to date the pump has not been repaired, replaced or returned by them. It is agreed that the chairman will discuss this issue with Artha Esates and LazyDaze to examine the options open to us.
12.4 - Pool Leaks
These are still being investigated. It has been established that the leak appears to be either near the waterline or within the piping between the pool and the filtration plant room. The quantity of water leaking is relatively small.
12.5 - Cemetery Tax
The chairman’s view is that each owner has purchased their property in Cyprus on the understanding that they are responsible for all local taxes. The Committee will take no further action on this item.
12.6 - Konia Community Council Bank Account
The chairman will speak to the KCC Mayor to see if it is possible for the Council to accept international bank transfers direct into the KCC bank account from owners who wish to pay their bills from outside of Cyprus. Overseas owners are asked to take into consideration the fact that the KCC has only one full-time employee and two part-time “employees” and that their office set-up is a modest one.
12.7 - Balcony Railings
Some owners have advised that they wish to redecorate (paint) their balcony railings. The Committee confirm that owners may proceed with redecoration provided that the colour used is exactly the same as the existing colour.
12.8 - Damaged Pool Steps
The Committee has locked the swimming pool gate opposite Unit 4, Block 1 on health and safety grounds as the tiling to one of the steps is badly broken and creates a risk of serious injury - especially to small children and the elderly. The Committee has agreed with Artha Estates that the tiling will be repaired as soon as possible. In the meantime owners are requested to use the alternative access adjacent to Unit 7, Block 2. The Committee will accept no responsibility for any accidents or injuries caused by persons failing to comply with this reasonable request
12.9 - Pool Gate Operation
It has been reported that the gate at the south west corner of the pool has not been working correctly. The Committee will contact the contractor to adjust the gate springs and to install a mesh barrier along the bottom of the gate - to prevent animals entering the area.
12.10 - Owners Concerns / Complaints
The Committee requests that any owner who wishes to have any matter brought to the attention of the Committee should in the first instance please write to the Chairman (hedleyspencer@yahoo.co.uk) setting out their concerns/complaints. The Chairman will endeavour to deal with items promptly. Please note that committee meetings are planned to take place in February; May; August and November each year. Exact dates are dependant upon the availability of committee members.
12.11- Communication with Owners
All owners are asked to note that the Committee will now phase out issuing information and minutes via emails to individual owners. We are now moving towards issuing all information via the Owners Website www.k3og.com. If any of you have any problems with accessing or using this website please email and Steve Butcher and I will try to assist you.
NEXT MEETING:
August 2012 - PROVISIONAL
These minutes constitute an accurate record of the matters discussed at Committee Meeting No12
Spencer Pugh Achilleas Georgiou
Chairman K3OG Deputy Chairman K3OG