PRESENT: Spencer Pugh Chairman Achilleas Georgiou Deputy Chairman Peter Williams Committee Member Neville Barton Committee Member Rachel Barton Owner William Henning Owner Yvonne Henning Owner Alison Muller Owner
CIRCULATION: All Owners Artha Estates
PREVIOUS 10.1 - Satellite Dish - CLOSED The Chairman has written to the owner who has agreed to contact the property agent to rectify.
10.2 - Car Parking - CLOSED Copies of the car parking rules in English and Greek were circulated with the previous minutes.
11.3 - Title Deeds The chairman has written to Artha Estates requesting a detailed status report. Aristo are investigating and plan to report to the chairman within the next few weeks.
11.5 - New Committee Member - CLOSED Mr. Steve Butcher has been appointed to the committee.
11.5 - Committee Elections - CLOSED Revised procedures have been agreed.
12.1 - Owners Breaching the General Agreement - CLOSED Procedures were minuted and agreed.
12.2 - Communal Snagging Meeting on site with Aristo planned for tomorrow morning at 09.00am. Chairman and Vice Chairman to attend.
12.3 - Broken Pool Pump The meeting agreed that the chairman should proceed with negotiations to purchase and install a new swimming pool pump using the committee fund. Chairman to try to secure the return of the original pump which [if repairable at reasonable cost] shall be held as a spare.
12.4 - Pool Leaks - CLOSED This issue to be deferred until the new pump is installed and fully commissioned.
12.5 - Cemetery Tax - CLOSED All owners to pay this tax to Konia Community Council.
12.6 - Konia Community Council Bank Account - CLOSED The meeting agreed that the cost of bank transfers into Cyprus from overseas could significantly increase the cost of multiple “small” payments due to KCC. The committee suggest that each owner make arrangements to hold funds in a Cyprus based bank account from which local transfers can be instructed via telephone or email. This will allow an owner to make a single transfer to Cyprus each year to cover all property expenditure - e.g. Aristo and KCC. Owners who require an estimate of the annual costs should contact the chairman - hedleyspencer@yahoo.co.uk
12.7 - Balcony Railings - CLOSED Owners may re-paint their balcony railings - but they must be the same colour as existing [brown].
12.8 - Damaged Pool Steps - CLOSED The damaged steps have been repaired. NOTE: The committee reserves the right to refuse to reimburse any communal costs incurred by an individual owner where such costs are incurred without the prior written consent of the committee.
12.9 - Pool Gate Operation The chairman confirmed that he has received complaints that one of the sets of gates is loose. Agreed that Peter Williams will contact the contractor to investigate and repair as necessary.
12.10 - Owners Concerns / Complaints - CLOSED The chairman confirmed that he had received comments/complaints from 7 owners, 4 via email and three by telephone. See new business.
12.11- Communication with Owners - CLOSED Owners are asked to note that THE KONIA 3 WEBSITE HAS CHANGED. Owners should now log on to www.k3og.com for all K3OG business and information.
NEW BUSINESS
13.1 - Owners Privacy and Confidentiality The chairman has received a complaint regarding the “naming and shaming” of an owner for alleged non-compliance with the terms of the General Agreement. The meeting re-affirmed that all future problems shall initially be dealt with via polite and confidential communications directly with the owner of the offending property.
13.2 - Roof Access for Maintenance and Repair Owners are advised that the roofs of ALL apartment buildings are COMMUNAL areas to which each apartment owner [and their contractor] has access. Roofs to the individual houses in Block 7 and Block 8 are PRIVATELY OWNED and access is strictly limited to the property owner and their appointed contractors. The chairman is aware that access to the roofs of some of the maisonettes in Block 7+8 is difficult - however it is our experience that reputable local contractors bring the necessary access ladders with them when they need to carry out work at roof level. NOTE: To avoid unnecessary damage to roof waterproofing and roof mounted equipment the committee suggest that owners advise the chairman when any contractor is planning to work on their roof[s]. This may allow us to arrange for the work to be supervised and for damage to be avoided.
13.3 - Broken Window Frame Block 4 The meeting agreed that the chairman be authorised to have the window frame repaired using the committee fund.
13.4 - Swimming Pool Cleaning Net The meeting agreed that the chairman be authorised to purchase a new cleaning net for the swimming pool using the committee fund.
13.5 - Limou Street The chairman has received complaints from owners about the very poor surface condition of Limou Street. [The short section of public road that runs up to Blocks 1 and 3]. The meeting agreed that the chairman will write to the KCC asking for this road to be properly surfaced.
13.6 - Car Parking The chairman has received several complains from owners regarding cars being parked outside of designated/owner areas within the K3 complex. The chairman noted that there is no simple solution to this problem as [a] Aristo has included the minimum number of parking spaces within the development and [b] there is very little “extra” space to allocate to additional parking. Chairman to review and prepare proposals for the consideration of the committee.
13.7 - Communal Charges The chairman has received a complaint that some owners are failing to pay their communal charges bills promptly and that a few of these owners have not made any payments for some considerable time. The committee agreed that at this time this is a problem for Aristo to resolve as they have the resources to recover these debts. The committee will monitor the situation. NOTE: owners are reminded that under the terms of their purchase agreement with Aristo any non-payment of communal charges will be regarded as a legal debt payable to Aristo [with interest charges of 9%] that is RECOVERABLE VIA COURT ACTION. Owners property could be at risk! [Refer to the General Agreement - Section 3 - Common Expenses.]
13.8 - Communal Cleaning Quality The chairman has received complaints that some areas are not being cleaned properly. It was agreed that the chairman will liaise with the maintenance contractor and that Peter Williams will review the areas under the control of the resident cleaners.
13.9 - Communal Cleaning Charges The chairman noted that the original contract for the cleaning of communal areas was based upon cleaning being done for 3hrs per day, 3 days per week [40hours per month], and that this appears to have been reduced to two days per week [hours not known] without any adjustment to the monthly payment. The meeting agreed that the committee will monitor the situation subject to the resident cleaners ensuring that all necessary cleaning is maintained to a high standard.
13.10 - Insurance of Common Areas The chairman confirmed that the insurance covering all communal areas has been renewed for another year with the existing insurers and upon the existing terms and conditions.
13.11 - Swimming Pool Lights It was reported that some of the lights within the communal swimming pool have failed. Chairman to purchase replacement bulbs using the committee fund.
13.12 - Swimming Pool Border Several owners have requested that a decorative border is added to the swimming pool water liner [a] to mask the unsightly stains and [b] to make cleaning easier. The meeting agreed that the chairman shall request quotations for a good quality decorative border for consideration at the next meeting.
13.13 - Falling Standards The chairman has received many complaints from owners about the falling standards within the complex especially by tenants of rented properties many of whom are in direct breach of the General Agreement [especially Section 8] including:-
Washing being draped over balcony railings The use of glass/china drinking vessels at the swimming pool Smoking within areas designated as “Non-Smokers” by the Owners Obstructing the parking areas of other owners Overgrown and untidy gardens.
OWNERS [especially owners of rented properties] are advised to note:-
[a] their LEGAL obligations under Section 13 of the General Agreement. [b] the actions that can be taken against them for failure to meet their legal obligations [Section 14] [c] that it is ILLEGAL to rent out property for which Title Deeds have not been received. Whilst this is often overlooked by the Cypriot authorities any action by their tenants that constitutes a “Public Nuisance” could result in the Owner facing serious legal action on more than one issue.
Please ensure that all of your tenants are made aware of their obligations under the Management Agreement and General Agreement - and if tenants are non-Greek or non-English speakers please arrange for them to be provided with proper printed translations.
NEXT MEETING: November 2012 - PROVISIONAL These minutes constitute an accurate record of the matters discussed at Committee Meeting No13 Spencer Pugh Achilleas Georgiou Chairman K3OG Deputy Chairman K3OG