Meeting Notes No.4

PREVIOUS MINUTES

3.1: Snagging List
The chairman has circulated to all committee members a copy of Aristo response to the K3OG “Schedule of Defective and Incomplete Works”. Members are asked to review and comment [to chairman] on or before 09 June 2010 please.

3.2: Insurance of Common Areas
The chairman tabled copies of the insurance specification and quotations and will circulate copies to all
committee members for their information and record. See item 4.1 of these minutes.

3.3: Advisory Notes to Owners (Minutes of Meeting No2 Items 2.2 and 2.4)
The chairman confirmed that these were issued to all owners* by email on 08 May 2010 together with the
copy of the General Agreement (for the management of the K3 complex).

3.5: Communal Area Charges
The chairman will prepare additional spreadsheets analysing the known charges for some of the units.
These will be distributed to the committee within the next few days.

3.7: Owners Data Pack
The chairman confirmed that the Owners Data Pack was issued to all owners* by email on 08 May 2010.

3.8: Tenant Problems
The chairman has written to the owner by email on 13 May 2010. There has been no response to date.

3.11: Aristo Site Engineer
Artha Estates has confirmed that the new site engineer for the maintenance (including defects etc) will be
Mr. Vasilis Vasiliades mobile 9921 1508.

RESOLUTIONS

4.1: Insurance of Common Areas [see also item 2.3 above]
The committee reviewed the estimated cost of insurance for the Common Areas tabled by the chairman.
The premium for public liability cover for 42 units is the same for all options. The only significant variable is
the replacement value of the common areas where the premium increases with the amount of cover
required.

RESOLUTION: That the Chairman be authorised to procure insurance for the common areas with a total
replacement value of €1 million and incorporating “Named Perils”; “Glass” and “Public Liability” cover.

VOTING: For - 6 Against - 0 Abstentions - 4 Resolution approved

4.2: Property Maintenance
Committee members reported that many owners remain very dissatisfied with the poor service provided by the cleaners, the gardener and the swimming pool contractor. There appears to be no supervision, no
checking that the work has been done to the proper standard and no means of obtaining any “sign-off” from any owner or committee member. Members also expressed concern that the cleaners appear to use the private water supply of some apartments whereas they should be using only the taps supplying common areas. See item 4.4 below.

RESOLUTION: That the chairman write to Artha Estates requesting that they provide (a) a definitive list of
duties for each of the three groups of employees/sub-contractors and (b) a detailed schedule indicating the days/times when they should undertake their duties. This information to enable the committee (and owners) to monitor the maintenance work for a period of 4 to 8 weeks.

VOTING: For - 6 Against - 0 Abstentions - 4 Resolution approved

GENERAL DISCUSSION

4.3: Swimming Pool Privacy
Committee members reported that local people (who are not residents of K3) continue to use the swimming pool and swimming pool gardens as a “free” public facility. This is unacceptable because (a) these people make no financial contribution towards the upkeep of the area and (b) they create an unacceptable risk of “blame” falling upon the owners in the event of any accident. It is agreed that the chairman will survey the access points to the pool and garden area and endeavor to prepare proposals for installing barriers to deter/prevent access by non-residents.

4.4: Water Consumption
The committee would like to draw the attention of ALL OWNERS to the fact that a number of owners have
been billed for the consumption of huge amounts of water that cannot reasonably have been consumed
within their premises for ordinary domestic usage (especially in the case of those that have been almost
empty for the entire billing period). Aristo has offered a number of excuses for this problem none of which
appears to have any sound engineering logic. The chairman will be writing to Aristo separately on this
matter. However in the meantime owners are strongly advised to check their water meters at regular
intervals and to report any excessive consumption to the committee.
[As a guide my wife and I are permanent residents and use between 4 and 5 cubic metres per month.]

NEXT MEETING:
Wednesday 7 July 2010 - PROVISIONAL

These minutes constitute an accurate record of the matters discussed at Committee Meeting No4