PREVIOUS MINUTES
6.4 Pool Rules
The Deputy Chairman informed all that the rules had been translated into Greek and would be translated this coming week into Russian as well, laminated and distributed.
Post meeting note:
The rules have been translated into Russian but as we have had 2 more properties occupied by Romanians since the meeting the Deputy Chairman has agreed that we should also have the pool rules translated into Romanian.
ACTION: The Deputy Chairman to undertake the task of translation into Romanian.
RESOLUTION: The pool rules should be issued as they are currently written.
VOTING: For – 7, Against – 2, Abstentions – 0. Resolution Accepted.
Please note that as committee members are all English speaking, the Pool Rules attached to these minutes are in English only. When the translations are complete they will be distributed to all owners, etc in all languages.
8.6 Garden of Block 5 Number 14
(i) The garden of number 14 has become overgrown where the weeds are now higher than the garden wall.
(ii) Aristo has been informed and they will speak with the owner – Deputy Chairman to follow up on this
(iii) Quotations will be obtained from Aristo, Lazy Days and other interested parties for the clearing of the garden to include any weed killers, etc.
Post meeting note:
Quotations have been obtained from two sources but since then the owner has been in contact and has informed us that private arrangements are in hand for clearing the garden. As the owner is now taking an active role in getting the work completed, the committee should hold back on any further action and monitor the situation with a view to eventually dropping this action.
8.8 Parking
This will be circulated to the owners with the Addendum to the General Agreement.
8.11 Committee Elections
Committee has been elected as previous.
Anja Ek has been unanimously accepted as a new committee member
GENERAL DISCUSSION
9.1 Gates
It has been unanimously accepted that we will accept the offer from Metalcraft Fabrications for the provision of gates to cover the main entrances to the pool area. The gates will also have clear signs in Greek and English indicating that the area is private property. The initial quotation for the gates was €1,690. Following the committee meeting there will be a meeting with Metalcraft Fabrications to go over their proposal - any amendments will be added to these minutes.
A separate quote has been obtained from Etna, the same sign maker Aristo Developer use, for the gate signs at €20 per sign which has been unanimously accepted.
Post meeting note 1:
Further to the meeting with Metalcraft Fabrications, a revised proposal has been obtained. This is €2,125 and includes an additional fixed panel blocking entrance to the side of the toilet block, patterned bars as per the design already used and cushion striker plates.
This will be put to the committee with these minutes for acceptance - no comment within 5 days of the minutes will imply acceptance.
As no comments were received and the order was placed on Metalcraft Fabrications.
The gates have been manufactured and assembled around the complex.
Metalcraft Fabrications have done a very professional job matching them up extremely well to our existing ironwork.
Post meeting note 2:
The order for the five gate ‘No Entry’ signs was placed on Etna. The order was completed in 4 working days and the signs were collected by Peter Williams who has attached one sign to the main gate by number 10 and will complete the remaining 4 by the end of the week. Please see attached photograph.
9.2 Satellite Dish
Apartment 112 has erected a satellite dish on their balcony, spoiling the look of the building.
After first consulting with Aristo, it has been confirmed and decided by the Committee that any satellite dish installations must only be to the roof of the apartments and run through existing pipes with a maximum dish size of 1.5m.
Any satellite dish installations must first be requested from the Committee as a formality and this will be conveyed to Aristo Developers.
9.3 Propping open of Doors
Some owners and tenants have started to prop doors open with stones. This is an obvious security risk as it allows unobstructed access to the stair wells of the apartments. Apartments where this is happening will be informed that this is not permitted.
9.4 Storing of items on stairwells
Some owners and tenants have taken to storing items and rubbish on their stairwells. This is a health hazard and obstructs the stairs in the event of any emergency (fire, etc.) - it is also contrary to the rules of occupation. Apartments where this is happening will be informed.
9.5 Complaint - Inappropriate Swimwear in pool
It has been noted that some owners/tenants have not been wearing appropriate bathing attire in the pool, with swimwear being replaced with underwear in some circumstances. This will be added to the pool rules before circulation and the tenants not following these rules will be informed.
9.6 Insurance
Top Quotes have informed us that the insurance for the complex is the same as last year, ie €2,282. Top Quotes will be informed that this has been accepted by the Committee and to forward it to Aristo Developers for payment, along with a copy for the Committee.
9.7 Property Insurance
Top Quotes have prepared a basic quotation for property and contents insurance to be presented to the owners. The Committee have accepted that Top Quotes may forward a formal document that will be sent to all owners. Any other companies wishing to present quotations may do so to the Committee.
9.8 Pool Lights
All the pool lights have stopped working (bulbs burnt out). We have received a quotation from Lazy Days for €30 per bulb, installed. We will look at the bulbs in the following week and see how easy it is to replace these bulbs and their costs.
Post Meeting Note:
The Deputy Chairman has been in contact with the pool installation company and they’ve agreed to replace the bulbs with no labour charge to us. This was completed a week ago and the pool is now fully illuminated at night.
9.9 Any Other Business
Due to at least five more families moving onto the development it was thought that some basic rules were needed to keep control of the complex, to keep it looking as good as it does now and to be able to take action against residents should the need arise. Peter proposed some additional site rules which also cover items 8.8 and 9.2 to 9.5. They were agreed in principle and await ratification by all committee members. When approved they will be issued as an ‘Addendum to the General Agreement’ and we will be able to enforce them in a similar manner as the General Agreement to which we are all signatories.
Addendum
See accompanying document with the additional rules.
RESOLUTION: That the new rules be issued as an Addendum to the General Agreement. VOTING: For - 9, Against - 0, Abstentions - 0. Resolution Accepted.
NEXT MEETING:
Saturday 10 September 2011 - PROVISIONAL
These minutes constitute an accurate record of the matters discussed at Committee Meeting No9
Peter Williams Achilleas Georgiou
On behalf of the K3OG Committee Deputy Chairman K3OG