2020 ANNUAL GENERAL MEETING - NOTICE SUNDAY 22nd NOVEMBER
Due to the COVID restrictions the 2020 will be a “virtual” meeting deemed to be held at 6pm on Sunday 22 November 2020. AGENDA: Chairman’s Report 2. To agree the Accounts for 2019 3. To agree the Budget for 2021 4. To confirm the appointment of the Property Managers (JBCM) 5. Election of Officers for 2021 The following committee positions are due for re-election/replacement at the 2020 AGM :- Chairman: Spencer Pugh was elected at the first K3OG meeting held on 17th March 2010. Deputy Chairman: This post has been vacant since the resignation of Achilleas Georgiou at Meeting No19 held on 1st September 2015. Secretary: Steve Butcher was elected at Meeting No11 on 6th March 2012. Treasurer: This post has been vacant since the resignation of Mrs. Sheila Wright in 2019. NOTE- Under Cyprus Law the minimum number of Committee Members is 3. The closing date for nominations is Sunday 8th November 2020. Any owner who wishes to offer themselves for election should please confirm this by email to info@k3og.com not later midday on that date, A list of candidates will be sent to all owners by Wednesday 11th November20019 and each OWNER* they will be asked to cast FOUR [4] votes, one for each of the committee posts. * see voting rights below.
6. Resolutions The Committee does not intend to offer any specific resolutions other than those shown in the Chairman’s Report. Any owner who wishes to request the owners to vote on a specific matter should please submit their proposals as soon as possible and not later than Sunday 8th November 2020. Please ensure that you allow us a minimum of 7 days to incorporate any resolutions into the online voting software. (see Voting Method below) The Committee reserves the right to disallow any proposal/resolution that fails to arrive in time to be incorporated into the online voting software. 7. Owners Votes Voting Method Due to the COVID restrictions the Committee will send each owner a link to an online voting system where owners will have the choice to vote Yes or No to each proposal. For some topics owners will also have the opportunity to vote “Other” and place a small amount of text alongside to explain why you choose not to make a Yes/No vote. Voting Rights Each of the 42 properties on the Konia Village 3 complex will have the voting rights allocated to them in the Appendix to the Management Agreement* that forms a part of the documentation issued to the owner[s] at the time of purchase of their property. *You can view or download a copy of the Management Agreement on our website www.k3og.com Proxy Voting Due to the COVID restrictions there will be no proxy voting this year. Each owner must vote online using the link that the Committee will send to you via email. It is your responsibility to cast your vote before the time and date upon which the AGM is deemed to be held. Owners who own more than one property should ensure that they cast their votes for EACH PROPERTY. 8. Apologies for Absence Due to the COVID restrictions there will be no apologies for absence recorded in the 2020 AGM minutes. All owners who cast their votes will be deemed to be present at the AGM. 9. Any Other Business We request all owners to comply with item 6 above regarding any resolutions that they want tabled at the AGM. DISCLAIMER: This Notice is PRIVATE and CONFIDENTIAL and intended only for the owners of properties in the Aristo Konia Village 3 development, and shall not be copied or distributed to any third party without the written approval of the K3OG Committee. Spencer Pugh Chairman K3OG